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Officer - Stores

WasteServ through its Contractor - OZO Services is seeking to recruit an Officer - Stores.  

Position: Officer - Stores   

General Overview of Responsibilities  

  • Assist the Senior Stores Officers and Professional Stores Officers throughout the public procurement cycle, including the preparation of calls for tender, Purchase Orders, quotation vetting/awarding and contract documents. 
  • Assisting in the detailed monitoring and enforcement of Public Procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst always ensuring confidentiality of sensitive procurement information and ensuring compliance in such proceedings.
  • Assist in preparing all the necessary processes for the publication of the calls for tenders and calls for quotations and purchase orders while suggesting the best procurement strategy to be used for the acquisition.
  • Actively participate in inviting economic operators through published calls for tenders or quotations, administratively assist in the evaluation process of tenders, bids, quotations, and proposals in accordance with current procurement regulations, utilising the various tools and applications available (such as the Electronic Public Procurement Systems – EPPS, or the internal procurement software.
  • Assist in preparing monthly status reports to reconcile issued Purchase orders against delivered Purchase Orders.
  • Operating IT Systems, including the e-procurement portal (ePPS) and Krystal, used for the management of calls for tenders and Purchase Orders. 
  • Creating and updating work orders from tender contracts. 
  • Monitoring and recording awards or rejections to Economic Operators who submitted a bid.
  • Keeping abreast with new procurement regulations and policies. 
  • Process purchase requisitions/orders within the stores' department.
  • Prepare and maintain purchasing records, as well as issue reports as may be required in relation to the procurement of goods/services/works. 
  • Develop and maintain constructive and cooperative working relationships with colleagues and management. 
  • Ensure a high-quality standard of work and service throughout and must perform any other duties which may be assigned from time to time. 
  • Any other duties according to the exigencies of Wasteserv Malta Limited as directed by the Head of Stores. 
  • Attend all obligatory training as required by the company in order to be able to fulfil the role whilst obtaining the relevant knowledge, skills and techniques.  

Eligibility Criteria 

  • In possession of an MQF Level 5 with No Experience  OR   
  • In possession of an MQF Level 4  and 2 Year Related work experience OR      
  • In possession of MQF Level 3 (5 O’levels – Grades 1-5) and 3 Years Related work experience   
  • Have a good command of English.
  • Must have strong written and communication skills.
  • Be proficient in Microsoft Office.
  • Have excellent communication and interpersonal skills.
  • Be able to meet deadlines and manage timeframes.

Applicants should submit their CV together with a letter of application and a copy of the relevant qualifications to indicating the job title in the subject by not later than 8th April 2024

WasteServ Malta Ltd
ECOHIVE Complex, Tul il-Kosta, Naxxar NXR9030

+356 80072200